Proposal: Streamline Tree-Related Decisions within the Landscaping Committee

Date: discussion at 2023-08-09 ACM, call for consensus a 2023-08-27 ACM

Proposed

All tree-related decision will be made by the Landscaping Committee and will not go through ACMs

Background Summary

Currently there are no written community-wide policies about how tree-related decisions are made. Some, but not all, tree-related decisions have gone through ACM approval in the past. The lack of a clear process for where and how tree-related decisions are made is hindering our ability to care for our trees in a timely manner, costing the community significant time and money, and causing liability concerns.

How this proposal intends to address the issue:

Going forward, all tree-related decisions (planting, trimming, removal) will be made by the landscaping committee, in coordination with management and relevant unit owners.
Trees will only be removed with the advice of a qualified arborist.
The Landscaping Committee will hold regular open meetings, publish meeting minutes, and communicate tree-related decisions to the community over email and at ACM (but will not be required to seek ACM approval).
Any resident who wishes to plant a tree on community property must go through the Landscaping Committee. Residents may NOT plant trees without receiving written approval from this committee. Management may levy a fine for any tree planted without approval, or may require removal of the tree at the cost of the unit owner who planted it.

Pros:

More streamlined decision-making process, allowing for quicker response to tree-related issues.
Those with strong opinions on trees can have their voices heard in Landscaping Committee meetings.
Aligns with the community's values of having clean, attractive, and functional common areas (per our bylaws) and our values of cooperation, trust, inclusivity, and respect for the Earth.
Proper tree maintenance will safeguard our insurance coverage and protect against potential risks.

Cons:

May be reduced participation from residents who do not wish to join the Landscaping Committee.
Residents who do not attend Landscaping Meetings, check their emails, or come to ACM may be unaware of upcoming tree maintenance.