1. Wasatch Commons Management Responsibilities : Overview (draft)
Overview
What the internet says:
Responsible for the governance, financial health, and maintenance of Wasatch Commons Condominium Association
Primary goals:responsibilities
Their primary goals are to uphold the community's governing documents (CC&Rs) and protect property values.
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Core Responsibilities
Enforcing Rules: Upholding covenants, conditions, and restrictions (CC&Rs) fairly and consistently.
Financial Management: Preparing annual budgets, collecting dues, and overseeing reserve funds for future repairs.
Maintaining Common Areas: Overseeing the maintenance, repair, and upkeep of shared amenities like pools, parks, and clubhouses.
Vendor Management: Hiring and supervising contractors such as landscapers and security services.
Legal Compliance: Ensuring the association adheres to federal, state, and local laws.
Communication: Communicating with residents via meetings, newsletters, and email updates.
from hoa life
In general, HOA boards have four main responsibilities:
Maintaining common areas
In a typical HOA community, the responsibility to maintain and upkeep individual properties rests with residents. The HOA board might define covenants, conditions, and restrictions (CC&Rs) that each community member agrees to adhere to.
However, it’s the HOA’s board of directors that’s responsible for maintaining the common areas. This might include maintaining streets and pavements, contracting landscapers to mown the green areas, and so on.
Managing the financial business of the association
Although largely overseen by the treasurer, the whole board will participate in managing the HOAs financials. This might include setting up budgets, deciding how to allocate funds, collecting assessments, paying the association’s expenses, and record keeping.
Selecting and directing the HOA manager
This is, perhaps, the largest responsibility of HOA boards. You see, with some exceptions, the board takes a more strategic approach. The president and other board members make decisions and plan to maintain the community to the highest standard. But it’s the manager who focuses on the day-to-day part of the HOAs operations.
For one, it is the manager who inspects and enforces the association’s CC&Rs. In addition, they send violation notices, work with residents towards resolutions, and more.
But it is the board that selects the right person for the job and assists them in performing their duties.
Officer Roles
President
HOA president’s responsibilities focus on overseeing the functioning of the association and decision-making. Typically, the president would have the final say when deciding on various initiatives and projects. Any initiative that the board can’t decide on unanimously can be pushed forward or halted by the president.
But that also means that anyone serving as the HOA president must understand bylaws and regulations at an incredible level, if only to have all the insights required to make a well-informed decision.
Finally, because the president’s function is to ensure that the association functions at a full capacity, the person must also have an in-depth understanding of all the ins and outs of the association.
Duties:
Overseeing the association’s activities
Decision making
Presiding and running meetings
Secretary
The HOA secretary handles all the documentation within the association. This might include managing all the HOAs documents, communicating with other board members and the residents, updating records, submitting forms, and managing the legal paperwork.
The secretary would also notify the board and residents of upcoming meetings and record meeting minutes.
Duties:
Overseeing the HOA’s documents and records.
Notifying about board meetings and recording the minutes.
Treasurer
The HOA treasurer handles the association’s money and financial matters. As part of their job, the treasurer will also conduct internal controls and monitor how the funds are being handled in the HOA. In addition, they will maintain financial records, conduct regular audits of the finances, create the HOA’s annual budget and deal with the association’s taxes.
The treasurer might also be responsible for overseeing the HOAs insurance to ensure that the association has adequate insurance types - casualty, fidelity, worker’s compensation, and other necessary protections.
Duties:
Overseeing the association’s financial matters
Preparing annual budgets
Managing financial records
Dealing with the association’s taxes
Fiduciary Duties
Board members have a "fiduciary duty" to the community, meaning they must act in the best interest of the association rather than personal interest. This includes the duty of care (making informed decisions), duty of loyalty (avoiding conflicts of interest), and the duty of obedience (acting within the scope of their authority).
What the CC&Rs say: