Jan 3, 2023 Management minutes
Topics: close out 2022 finances; waste and recycling provider; water in Mary's field; fridge
Decisions: Deadline to submit reimbursements for 2022 in Friday January 6. Get LG fridge/freezer and separate countertop ice maker.
Action Items
Ben will give Linda the credit card charges.
Scott will read the water meter for Mary's field and get the info to Linda for invoicing.
Coleen will check keybox to see what we have and make appointments with people to check them.
Close Out Finances for 2022
Deadline to submit receipts for 2022 on Friday January 6; otherwise need special approval for reimbursement.
Linda needs credit card charges to finish out books for the year.
Waste and Recycling Provider
Have had waste and recycling from Ace, and glass recycling from Momentum. The community will handle glass recycling ourselves. Cancel Momentum glass recycling; ask for one last emptying and take bins away.
If/when we change service, will need to notify Ace to pickup their bins.
Will need to educate community about new waste and recycling provider.
Decided to start using Momentum for mixed waste at the beginning of February. Continue using Ace for waste but not recycling. Keep Salt Lake yard waste recycling.
Water in Mary's Field
If Mary will find the receipt and reimbursement request for the tree whose removal she paid for, Management will discuss whether we can reimburse such an old debt.
Mary didn't make payments on water in a number of years, but . Meter installed ~2015. Payment in March 2021 covered meter reading from zero to 18297
Fridge
To maintain cleanliness and sanitation, ice maker will be shut down two days a month. Someone having an event will need to coordinate with Maintenance so they haven't just emptied the ice maker. Need to cool the ice maker afterwards with a bag or block of ice before it starts making ice again.
The gaskets on a glass-front fridge can't be cleaned with just any cleaner. Can be cleaned with hot water. It doesn't have a freezer, but we have a separate one. It's commercial so not as many companies can do repairs.
For ventilation, fridge needs to be centered in the space with a little room on either side and space behind.
Need to train residents to put meat or eggs in the bottom to avoid contamination from drips.
Shouldn't have people storing personal things long-term in the fridge or freezer.
Decided to order LG fridge/freezer. Get an extended warrantee. Has an ice maker and water dispenser. 2.5 lbs a day, store 4 lbs. Also get countertop ice maker. For repairs, Vinnie recommends Saosi at Famous Appliances.
Budget
Someone pointed out proposal doesn't list income from electric cars.
Parents Committee didn't submit a budget request for childcare, so that's not in the budget.
Backup Keys for Units
Coleen will check keybox to see what we have and make appointments with people to check them. Cops did a wellness check on someone and we didn't have a key to their unit.
Reserve Analysis
Requested reserve analysis change dumpster enclosure replacement from $5000 or $6000 to $1000, Vinnie's estimated cost for the lumber, and we will do the work ourselves.
Project Management
Ben proposes that Management officially delegate maintenance to a project management committee. Discuss at an ACM. Management would still control the large spend process (selecting bids etc.). We will need to get the project management committee populated. Require minutes, record keeping such as warrantees.
Mary suggests hiring a retired construction engineer to walk the property every other month and make a list of everything that needs work.