Management minutes, Thursday, August 1, 2024
Topics: attorney quote on CCR changes
Present: Ben, Cheryl, Laraine, Kerry, Jorge, Kay (notes after 6:30)
Decision: Community discussion of changes before we get draft from attorneys.
Action Items
Ben will email Kay the notes he took before she got to the meeting.
Ben will let Quinn (attorney) know that we are postponing signing contract until August 15, after August 14 community meeting.
Request submission of draft budget requests by September 22.
Ben will send out link to budget request.
Ben will prepare draft of proposed budget.
Quote regarding CCR
Ben reviewed the quote from the attorney on making changes to our CCR. The fee covers four months after they give us the draft, and after that they charge their hourly rate.
Ben thinks the last CCR change removed the provision requiring all mortgage holders to be sent copies of the proposed changes; need to double-check that. If it wasn't, we will need to get everybody's mortgage info (bank and account; kept locked up). They don't need to approve, just to not object (silence = consent).
We can get the attorney to give us language, then get community approval, or vice versa. Ben has talked enough to attorneys to clarify that there aren't major problems legally with any of the changes,
Reinvestment Fee. Currently have a transfer fee; reinvestment fee is based on sale price of unit. (This is the important changes. Others changes are being made "as long as we are changing the CCR".)
Storage. CCR will say we can specify rules about storage in the Rules & Regs. Current CCR says Management decides (which is not how the community operates).
They said that without an existing record of notifying people their storage is out of compliance it will be difficult to do anything about existing storage. It will probably have to be grandfathered.
One option would be to say no storage without explicit permission and then go through and individually approve every shed, trunk, etc. (Shudder.)
Maybe specify in Rules & Regs that approval or grandfathering of storage does not carry to a new owner.
Changes in Maintenance Responsibility. Unit owner responsible for deck railing (currently not specified), mesh netting over openings, trim around doors & units. List is not all-inclusive, & contradictory language elsewhere in CCR supersedes the list.
Insurance. Require unit owners to have an HO6 policy.
Participation: Remove restriction of how much can be charged for non-participation. Currently appears to mean three times minimum wage, which is a fraction of what skilled labor actually charges.
Management Members: Three of five management members must be owners. Saying "residents or renters" still excludes spouse who aren't on the title. Require to be a resident? Only one resident from any given unit at a time (currently just an informal practice)? Currently must be owners, natural people, and residents of the State; don't have to be a resident, and we had a case where an owner moved out but finished their term on Management.
Budget
Form for budget request at wasatch commons gmail drive. Second ACM of September, October, & November will be budget discussion.