ACM Planning Committee Minutes Dec 3, 2023

Topics: [topic1,Follow topic2,ups topic3,from topic4]prior 

Note Taker: Ben

Date/time: [DD3 MMMDec YYYY,2023, HH:MM-HH:MM]7:00-8:00 pm

Location: Common House

Attendees: [Name,Laraine, name,Lynda, name,Mike, name]Kerry, Ben

Consensed Decisions: [decision]

Tentative Agenda:

1. Mike W
2. How do we handle facilitators/ideas/moving forwardforward?
3. Review of the last ACM
   1. What worked well?
   2. What should we do differently?
4. Set agenda for Dec 10 ACM
5. WIP:
   1. How do we balance the work we need to do in this committee with the administrative functions of the committee?
   2. Formalize/standardize consensus process
      1. When must proposals be sent out to the community by? Or do they need to be send to the ACM Planning Committee first?
      2. Minimum # of ACMs to be eligible for consensus?
         1. No such thing as "fast-tracked proposal"
   3. ACM Code of Conduct?
      1. Values: authenticity & vulnerability, intergenerational collaboration, flexibility over compromise, inclusivity, mutual mentoring, appreciative inquiry (questioning that seeks what is working, rather than focusing on what is broken or missing)
6. Action Items

*Laraine won't be able to make Sunday ACMs beginning in Jan 2024 because of a change in her church meeting times. Laraine also has a hard cut off at 8:00 pm on Sundays.

Mike WIdeas

• Important to still have discussion at ACM, not just presentations
• How should the ACM Planning Committee vet proposals? What should the process be?
• Important for the facilitator to call out inappropriate behavior/comments
• Calling for a 5 min break when discussions are getting heated
• ACM Code of Conduct
• Formalize consensus process
• Who can we invite to be on the committee? Who can we invite to facilitate?

Review of last ACM

Set Agenda for Dec 10 ACM

Sunday 12/10, 3:00pm: Budget discussion #3

• Review updated reserve analysis

• Brainstorming: Alternative Revenue Streams/Streams / HOA fees increase, discussion

  • Brainstorming: no idea is a bad idea
    • Lynda will write ideas on the board, Ben will duplicate the ideas for Zoom
      
    • Ask Vinnie to include ideas during brainstorming ideas

• 2024 budget discussion

Facilitator: Mike

Co-facilitator(s): Lynda, Kerry (time keeping)

Time	Duration	Topic
3:00	15 mins	Kerry/Emily - Getting to know you
3:15	5 mins	Ben: update on reserve analysis changes
3:20	15 mins	Mike: Brainstorming Alternative Revenue Streams
3:35	20 mins	Mike: 1 min laser talk on each idea from community members
3:55	5 min	break
4:00	10 mins	Ben/Vinnie: How alternative revenue ideas affect the budget
4:10	20 min	Mike: discussion of ALL ideas
4:30	20 mins	Lynda: Announcements & Committee Reports
4:50	10 mins	Reflection
5:00	end

Action Items:

• Who will send out the ACM agenda to the community?
  • Ben
• Who will take minutes?
• Who will send out the minutes?
• Who will set the agenda for the next planning committee meeting?
• Who facilitates ACM planning committee meetings?
• Kerry will check with Emily about check-in activity and let Ben know by Monday