ACM Planning Committee Minutes Dec 3, 2023

Topics: [topic1,Follow topic2,ups topic3,from topic4]prior 

Note Taker: Ben

Date/time: [DD3 MMMDec YYYY,2023, HH:MM-HH:MM]7:00-8:00 pm

Location: Common House

Attendees: [Name,Laraine, name,Lynda, name,Mike, name]Kerry, Ben

Consensed Decisions: [decision]

Tentative Agenda:

1. Mike W
2. How do we handle facilitators/ideas/moving forwardforward?
3. Review of the last ACM
   1. What worked well?
   2. What should we do differently?
4. Set agenda for Dec 10 ACM
5. WIP:
   1. How do we balance the work we need to do in this committee with the administrative functions of the committee?
   2. Formalize/standardize consensus process
      1. When must proposals be sent out to the community by? Or do they need to be send to the ACM Planning Committee first?
      2. Minimum # of ACMs to be eligible for consensus?
         1. No such thing as "fast-tracked proposal"
   3. ACM Code of Conduct?
      1. Values: authenticity & vulnerability, intergenerational collaboration, flexibility over compromise, inclusivity, mutual mentoring, appreciative inquiry (questioning that seeks what is working, rather than focusing on what is broken or missing)
6. Action Items

*Laraine won't be able to make Sunday ACMs beginning in Jan 2024 because of a change in her church meeting times. Laraine also has a hard cut off at 8:00 pm on Sundays.

Mike WIdeas

Important to still have discussion at ACM, not just presentations How should the ACM Planning Committee vet proposals? What should the process be? Important for the facilitator to call out inappropriate behavior/comments Calling for a 5 min break when discussions are getting heated ACM Code of Conduct Formalize consensus process Who can we invite to be on the committee? Who can we invite to facilitate?

Review of last ACM

Set Agenda for Dec 10 ACM

Sunday 12/10, 3:00pm: Budget discussion #3

• Review updated reserve analysis

• Brainstorming: Alternative Revenue Streams/Streams / HOA fees increase, discussion
• Brainstorming: no idea is a bad idea
• Lynda will write ideas on the board, Ben will duplicate the ideas for Zoom
  

Ask Vinnie to include ideas during brainstorming ideas

2024 budget discussion

Facilitator: Mike

Co-facilitator(s): Lynda, Kerry (time keeping)

Time	Duration	Topic
3:00	15 mins	Kerry/Emily - Getting to know you

3:15 5 mins Ben: update on reserve analysis changes 3:20 15 mins Mike: Brainstorming Alternative Revenue Streams 3:35 20 mins Mike: 1 min laser talk on each idea from community members 3:55 5 min break 4:00 10 mins Ben/Vinnie: How alternative revenue ideas affect the budget 4:10 20 min Mike: discussion of ALL ideas 4:30 20 mins Lynda: Announcements & Committee Reports 4:50 10 mins

Reflection

                                           5:00 end

 

Action Items:

• Who will send out the ACM agenda to the community?
• Ben

Who will take minutes? Who will send out the minutes? Who will set the agenda for the next planning committee meeting? Who facilitates ACM planning committee meetings? Kerry will check with Emily about check-in activity and let Ben know by Monday