ACM Planning Committee Minutes Dec 3, 2023

Topics: Follow ups from prior 

Note Taker: Ben

Date/time: 3 Dec 2023, 7:00-8:00 pm

Location: Common House

Attendees: Laraine, Lynda, Mike, Kerry, Ben

Consensed Decisions: [decision]

Tentative Agenda:

1. Mike W
2. How do we handle facilitators/ideas/moving forward?
3. Review of the last ACM
   1. What worked well?
   2. What should we do differently?
4. Set agenda for Dec 10 ACM
5. WIP:
   1. How do we balance the work we need to do in this committee with the administrative functions of the committee?
   2. Formalize/standardize consensus process
      1. When must proposals be sent out to the community by? Or do they need to be send to the ACM Planning Committee first?
      2. Minimum # of ACMs to be eligible for consensus?
         1. No such thing as "fast-tracked proposal"
   3. ACM Code of Conduct?
      1. Values: authenticity & vulnerability, intergenerational collaboration, flexibility over compromise, inclusivity, mutual mentoring, appreciative inquiry (questioning that seeks what is working, rather than focusing on what is broken or missing)
6. Action Items

*Laraine won't be able to make Sunday ACMs beginning in Jan 2024 because of a change in her church meeting times. Laraine also has a hard cut off at 8:00 pm on Sundays.

Ideas

• Important to still have discussion at ACM, not just presentations
• How should the ACM Planning Committee vet proposals? What should the process be?
• Important for the facilitator to call out inappropriate behavior/comments
• Calling for a 5 min break when discussions are getting heated
• ACM Code of Conduct
• Formalize consensus process
• Who can we invite to be on the committee? Who can we invite to facilitate?

Review of last ACM

Set Agenda for Dec 10 ACM

Sunday 12/10, 3:00pm: Budget discussion #3

• Review updated reserve analysis

• Brainstorming: Alternative Revenue Streams / HOA fees increase, discussion

  • Brainstorming: no idea is a bad idea
    • Lynda will write ideas on the board, Ben will duplicate the ideas for Zoom
      
    • Ask Vinnie to include ideas during brainstorming ideas

• 2024 budget discussion

Facilitator: Mike

Co-facilitator(s): Lynda, Kerry (time keeping)

Action Items:

• Who will send out the ACM agenda to the community?
  • Ben
• Who will take minutes?
• Who will send out the minutes?
• Who will set the agenda for the next planning committee meeting?
• Who facilitates ACM planning committee meetings?
• Kerry will check with Emily about check-in activity and let Ben know by Monday