2023 Annual Meeting minutes
minutes annual meeting 2023 01 11
Annual Meeting minutes, Wasatch Commons Condominium Association
7:00-9:00 p.m. In-person & on-line
Topics: management elections, budget
Decisions: Jorge, Kay, and Cheryl are elected to Management; 2023 budget is approved.
Present:
| # |
resident |
# |
resident |
# |
resident |
# |
resident |
| 1 |
Laura de Backer | 10 |
Myste Spencer | 16 |
Lynda Angelastro | 23 | proxy for Tracy Golden by Coleen Jennings |
| 3 |
Amy May | 11 | Kay Argyle |
17 |
Eliza Perkins |
24 |
Beth Jennings |
| 4 |
Thomas Bosteels | 11 | Mary English | 17 | Vinnie Mazzone | 24 |
Coleen Jennings |
| 6 |
Victor Miele 8:15 |
12 |
Linda Reed | 18 |
Cheryl Keil | 25 |
Lauren Cetlin |
| 7 |
Jorge San Pedro |
13 |
Ben Trueman | 20 |
Alex Parvaz | 26 |
Mike Wason |
| 8 |
Joe Sweeney | 14 |
Laraine Miner |
21 |
Marina Price | 26 |
Vicky Wason |
| 9 |
Emilie Jordao | 15 |
Kerry Terrazas | 21 |
Scott Price |
Notes: Kay. Facilitator: Mike. Presentation of Election: Linda. Presentation of Budget: Ben
Election
We are electing three positions. Ben and Kay are at the end of two-years terms. Cheryl had a one-year term completing the term of someone who resigned. Scott and Coleen are continuing. Coleen will stay on Management until May, at which point Management will select a replacement.
Linda reviewed the process for the Management Committee election. One vote per unit; units with more than one person should discuss and either combine their selections or do half votes. We use sociocratic nominating rounds: 1) Nominations, 2) attributes, or traits that will serve Management and how nominees display them, 3) ask for acceptance or decline of nominations, and 4) vote. Paper ballots for attendees; online attendees text their choices to Lynda.
Accepted nominations: Jorge, Kay, Cheryl, Alex. Declined: Mike, Ben, Amy, Vicky,, Lynda, Thomas, Emilie, Alex, Joe, Kellie
Elected: Jorge, Kay, and Cheryl
Budget
Change from last discussion, all committee budgets are reduced rather than zeroing out one.
Concern about lack of funding for children’s infrastructure. Response: Don’t have enough information at this point to budget it. Once info is gathered, the money will be found, probably the reserve. It’s a high priority for Management and for the Parents Committee.
Would like some discussions on how other communities plan their budgets, particularly funding projects.
North Garden is listed under committees. Future discussion is needed to clarify its status and the difference between clubs and committees.
Tree Committee got less substantially less than requested. Need to re-analyze which trees need work, since it’s been a few years since the last analysis, and need to increase funding of the reserve.
Management granted permission for tree planting to roll over their $1K 2022 budget. It isn’t part of the 2023 budget, so it doesn’t appear in this budget proposal.
If a committee decides they need more money, they can ask Management for permission to go over their budget by a certain amount. Ask before spending the money!
For the past five years we’ve been funding the reserve according to the 2017 reserve analysis. The new reserve analysis (not yet finalized) points to a need for higher funding.
The increase in fees is effective as of February. The bookkeeper will adjust auto-payments, so people who have those don’t need to worry about it.
Stand-asides: Marina, Lauren. Marina won’t block it but would like to look at models for how funding is done and adopt best practices, look at issues that are contentious and find ways to resolve them. Lauren would like as much money given for the dog run as it needs, the east garden charged for their water, no money used on private property, east garden is a club but north garden is a committee. (Mary wished to respond and was stopped, and left the meeting.)
Committee Reports
Underutilized Spaces is disposing of several TVs that appeared in the common house. Got the curtain back up in front of the sitting room storage alcove.
Celebrations has a tentative schedule of activitiies for the next several months and would appreciate further suggestions. (Request: More info on what activities are kid-appropriate. Response: Very few community activities aren’t, and anything not will get announced.)
Maintenance: Costco should be here to install the new fridge, tomorrow between 7 and 9 a,m.. Vinnie & Linda will supervise them.
Plaque for Naomi’s bench, now on common house porch, should be arriving soon.
Management will be contact people to ensure the lockbox has up-to-date keys.
Maintenance will meet Saturday after cafe.
Announcements
Linda will be teaching “Turing Conflict into Collaboration”. Starting January 18, 3:30 to 5:00 for six weeks. To attend , must be a member of Osher, age 50 or better. Would like a practice session Saturday 4:00 p.m. in the dining room.
Conflict Management would like to ask Linda if she would give the course for the community.
Sundance Film Festival coming up. Vicky is looking for tickets.
Recycling. Can put plastics 1 through 7 in the blue reycling bins. Still no thin film like plastic bags. Ace’s website gives inaccurate obsolete info on their policy. If something put in the bin isn’t recyclable, that’s okay. SLC has a new recycling facility since 2020, which is where all the recycling companies that their loads.