Maintenance Minutes : April 11, 2023

1.Topic Topic:1: Ground drainsDrains Clean Out

Drains

Our drainage system is self contained- dodoes not connect to city sewer system

Can

Cleaning method:  We can jump in boxes and clear them out.out with shovels, hoses, wet vac, sump pumps, etc.  When is the last time the connecting drain pipes have been cleared out?  Kay thinks never.  

Vinnie thinks it’s too late

How to doclean anythingconnecting aboutdrain snowpipes?? melt.

Option 1 : Buy scope for ~$900.  Use it to find blockages (roots, leaves, EQ damage, etc)

Option

2: get prof bid to do it professionally (scope and clean blockages)

Bonus: if we get a scope, we could use it to dxdiagnose/locate our own personal sewer blockages

Need

Option 2: Get professional bid to do it professionally (scope and clean blockages) Cleaning the connecting drain pipes is probably too ambitious for now.  Immediate need is to clear the water/gunk out of the boxes at the very least.

Vinnie to get blueprints – scan them.  Use them to get estimates on professional cleaning.

Alex:

Alex asks: What should the maintenance schedule be? 

Answer: Storm drains used to be drained every year.  Scoping has never been done.

Only place it’sthe connecting drains have ever plugged is bybetween unitUnit 7 byand the chicken coop.

We

Equipment needneeded: wheel

barrows,Wheel barrows 5 gallon buckets,buckets sump pump to pump water into city drain.drain

wet vac shovels hoses Strategy:  Start on outside draindrains (east lot) and work toward the ducks; that’s where things drain out.

Topic 1a (tangent of Drain Cleaning topic): Flood mitigation

Flood:  need to dig

Dig drainage “moat”/trench ditch around perimeter of home and make sure it has a path to drain away from home..

Foundation should be exposed for at least 6” beneath stucco.  If stucco

gets

immersed in water, the water will absorb up the exterior of the unit.  (This needs to be on maintenance committee's and/or landscaping committee's to do list.) 

Berm on west side exists to prevent water from coming from canals into property

.Topic 2: Maintenance Committee communicationCommunication: Google Chat vs. Slack

⁃

Slack vs google chat

Slack seems to be the app of choice for intra-Coho communication.  Management Committee started to try to use it in 2022.  Ben has suggested using it if for the carshare program we're trying to start up.  We’ Vinnie uses it for his property maintenance job and says it's very effective.  Makes sense to use the same app across all committees at WaCoHo. So we’re going to try itSlack and see how it works.

Topic 3: Work Parties

Work

partyWe projectshave a

⁃lot Eachof member spear heads settingcatch up groupwork to do around the community.   Need to determine the priority of each maintenance task based on the thing(s) most likely to cause high $$ damage if not tended to.  Caulking of decks seems like a good candidate for priority 1 given the water damage to Units 2 and 17 (See Topic 5 below). Once priorities are determined, all members of maintenance are encouraged to set up work projects.parties Experienceto knock this out.  You don't have to be a pro in the given task to organize the event; just be willing get the message out.

Topic 4: Maintenance Tools

We have a lot of work to do around the community + a very energized Maintenance Committee + Vinnie who has a HUGE amount of subject matter expertise on saidproperty projectsmaintenance notand necessary,repair. just What we don't have are the right tools to get all of this done.  Vinnie to compile list of tools that would be most helpful for the tasks at hand.  Storage location of tools, once purchased, is another issue we'll need to coordinateconsider. work parties.

Topic

5: Deck repair, Units 1 and 15

The leak that happened in Units 2 and 17 (under units 1 and 15, respectively) were suspected to be a result of a compromised deck roof membrane.  We called Ron Case Roofing (who installed the roof decks in 2014) to fix the roof membranes since they were still under warranty.  They performed the following services:

Inspected the roof membranes to see if/where it was compromised.  They weren't - they were still in good condition. Cleaned out the area between the deck boards and the membrane.  There was not nearly as much biomass (leaves, seeds, etc) as we assumed there would be.  The deck repairman said the deck was "self cleaning as designed".   Caulked every seam around the decks on Unit 1 and 15.  Caulked all seams of metal plates, railings, doorway thresholds.  It was the compromised caulking + poor installation of the door trim in unit 1 (1" x 1" gaping hole between the door trim and the threshold) which caused the water damage to Unit 2's ceiling.    Put a 1/2" spacer between the deck railing and stucco on Unit 1.  It was poor fitting railing on Unit 1's deck that caused the railing to pull away from/out of the stucco over time, ultimately causing the water damage to Unit 2's door trim around the sliding glass door. Unit 15's railing and doorway did not have the same obvious issues reported with Unit 1 but the caulk was old and compromised in many hours so that's all that was done there....lots of caulking. Ron Case Roofing did all of the above for free and called it "Good Will Work" instead of "Warranty Work" since...again...nothing really was wrong with the roof itself.  

Linseed oil beam

Parking cleaning debris and leaves

Work party

4. Building maintenance tool sets

⁃ Inventory and check condition of tool is shop. 

⁃ Do we want a community power tool set? (Locked in cabinet and sign-out procedure set up)

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