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Maintenance Minutes : January 22, 2025

Attendees: Michael A, Mike W, Kellie, Alex, Stephen, Cheryl

Action Items:  

  • Cheryl to meet with Coleman in early February to look at units 1, 2, and 17 to look at water damage issues in all units
  • Stephen and Cheryl to arrange date to clean CH dryer ducts.  Invite will be sent to community 

1. Unit 1/2 update:  Coleman recently opened his own General Contractor business with a partner; we will be hiring them to diagnose and fix the cause of the ongoing water damage in Units 1 and 2.   We will also hire them to do the drywall repair once the cause of the water damage is confirmed to be fixed.

2. New water damage issue in Unit 17:  Water damage visible in the drywall adjacent to the window in the back of Unit 17.  Last year there was a leak detected in the area under the deck of Unit 15.  Coleman will be looking at this at the same time the inspection is done in Units 1 and 2

3. As a result of (a) the recent spike in the cost of WaCoHo's master insurance policy (b) the trend of insurers to discontinue offering master policies to HOAs, we discussed the need to be more vigilant about the maintenance of common areas and all units to help prevent damage that might result in insurance claims.   Therefore more items will be added to the Maintenance Tracker spreadsheet, e.g. clean dryer ducts/vents, test smoke detectors, inspect water source to swamp coolers, etc.  
  • The goal risk management; we're not trying to police the community.
  • Intent is for maintenance team to track, encourage, and facilitate this type of maintenance.
  • Maintenance team can assist with these tasks if requested, 
4. Cleaning dryer ducts/vents in Common House is big time overdue.   Due to heavy usage, vents should be cleaned every 90 days.  Last time they were cleaned is August 2023.
  • Stephen and Cheryl to arrange a date to clean dryer vents.  Will send out an invite to community for those who want to learn how to do this in the CH or in their own home.
  • All users of Common House dryers are requested to attend this training and help with the 4x/year vent cleaning.  Emails will be sent out to arrange a schedule
5. Roof Doctor bids.  Need to follow up and get work done.


6. Availability of Maintenance team members to meet with vendors when they come onsite:
  • Mike Wason is flexible but out of town a lot (mid Feb gone for month)
  • Kellie: Mondays if given enough notice
  • Michael:  after 2 pm M-F, after May 1 has a lot more availability
  • Alex:  fairly open until last week of February, then out of town for 10 days.  then open til mid-March
  • Steven WFH, could be available depending on workload
  • Cheryl WFH, could be available depending on workload
  • Are other community members willing/able to meet with vendors if needed?  If so please reply and let us know.  Thanks!
6. Quick Tracker review - what is outstanding?
Gutter SW corner leaks pretty bad - moisture build up noticeable on stucco..  Leak coming from curved elbow.  Check for clogs.  Maintenance team needs to investigate.  Stephen noticed some clogged downspouts
Gutter issue on Wason's front of unit, back of Victor and Renae's (second level),  Have Superior QC their own work.
Can Roof Doctor report on incorrect mounting of gutter?
Tool cleaning: end of ACM, 
Annual inventory, cleaning, and maintenance of major workshop tools, shop vacs

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