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Maintenance Minutes : June 21, 2026

Attendees: Cheryl, Coleman, Michael.  Kellie unable to attend.

Topics:  New roofing vendor, plans for Building C maintenance, Review maintenance priorities documented in Discord and maintenance tracker

  1. Roof Doctor has ended their business relationship with Wasatch Commons; therefore we need to find a new roofing vendor.  Reported cause of Roof Doctor ending relationship with Wasatch Commons is repeated instances of poor treatment/verbal harassment by community members. 
    • This is a pretty significant setback for the Maintenance team.  We had planned to conduct roofing inspections, fascia inspections, deck inspections, and maintenance and repairs where needed.  This will all be placed on hold until we vet and partner with a new roofing vendor.
    • This should be discussed at an ACM.  During this ACM we need to consider whether we, as a community, need to put guardrails in place to ensure that vendors are not mistreated on our property.  And if so, what would that even look like. 
  2. Maintenance team has identified 3 new roofing vendor candidates: 
    • Vertex Roofing Contractors
    • Fortress Roofing
    • Roof-It
    • All three of these vendors state on their websites that they work with COAs.
    • Action Item: Cheryl to do the following:
      • Document roofing, fascia, gutter history of Wasatch Commons (as much as can be found in receipts)
      • Call all 3 roofing vendors to discuss our history and current requirements
      • Get an idea of cost differences + level of service of 3 vendors
  3. Building C (Units 3 and 4)
    • Cheryl stated concerns about this building and it's potential vulnerability to water infiltration due to:
      • Custom add-ons on Unit 4 like the greenhouse and pergola
      • Unit 4 pergola structure made it difficult for previous vendors to access fascia for painting etc
      • Long history of tree branches hanging over/scraping against back roof
      • Reports from current owner of Unit 4 re: evidence of water infiltration when he purchased the house
        • Action Item: Cheryl to text/call Thomas and get more information about the location of the water infiltration he saw after purchasing the unit.
    • Cheryl stated that this building should be on the priority list for stucco repair, but has concerns about doing stucco repair if there are any water infiltration vulnerabilities that need to be addressed.
    • Coleman recommends that we inspect the building (and repair, if needed) "from the top down".  
      • Address any potential roofing/fascia/soffit issues first
      • Pay particular attention to area around pergola; inspect fascia
      • Also inspect greenhouse and ensure it's sealed correctly.
    • Once these inspections (and potential repairs) have happened, we can prioritize Building C for stucco repair.
  4. Upcoming maintenance priorities
    • Work party needed for applying linseed oil to beams and columns of all buildings and common house.  
      • Action Item: Cheryl to work with Kellie to get this planned for the summer/early fall.  This needs to be completed in 2026
    • East and west lots need to be resealed this year. 
      • Action Item: Michael is calling vendors to get this scheduled
    • All deck roof membranes except Unit 11 (therefore 12 total) are due for cleaning this summer
      • Cheryl to do Unit 16 and 18 
      • Michael and Emily will do their own (Unit 25)
      • Coleman will do theirs (Unit 22)
      • Owners of Units 20 and 23 (Alex, Christy, Brian) committed to do theirs 
      • Cheryl to talk to owners of Unit 21  (Scott and Marina)
      • I believe Grae and Paul said they will do Unit 26
      • This leaves Units 1, 5, 15, 24. 
        • Action Item (assigned to whom? I don't know yet): Find folks to help with Units 1,5, 15, 24 
    • Lights in east lot are not coming on at the correct time. Cheryl posted something on Discord asking for another community member to manage the timer.
    • Michael is going to create more site maps showing the locations of water main shut off, gas shut off, electrical shut off for each unit.  Priority is water shut off locations since that has caused issues for community members twice this year.
    • All roofing inspections and discussions about fascia are on hold until we find a new roofing vendor
    • Cheryl reached out to landscaping vendors in early May in an attempt to address drainage issues around Unit 19.  None of her calls were returned.  Will try again in late July when (presumably) landscaping companies are less busy.
    • Cheryl is going to make calls to see what all is involved to have a vendor clean/inspect the drainage system that runs under/throughout our property.  
    • Cheryl waiting for bid from Top Dog Construction regarding walkway leveling.  Expecting bid this week.
    • Stucco repair job for Building J  is COMPLETE and looks beautiful. 
      • Action item 1: Maintenance team needs to add documentation to the wiki about what was done, why, what they found, and pictures
      • Action Item 2:  Coleman is following up with TJ Construction to get bids for stucco repair on Common House and Building M.  Goal is to complete stucco repair on at least one of these buildings in 2026; both if the budget allows
    • Warped window glazing beads on Common House.  Michael mentioned that Unit 25 has same issue and the noise through that window is a lot more noticeable, leading us to believe that these glazing beads have more than just an aesthetic purpose.  This is not a high priority but the plan is to look for glazing beads with the correct profile and replace the warped beads on upper Common House windows.

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