Maintenance Minutes : March 12, 2024

Splitting teams

Vendor team: Vendor research, communication/scheduling, oversight on day of project, payment, managing licensing and insurance (liability and WC), correct archiving of invoices insurance docs, licensing (validate license #).  Michael can help coordinate with vendors during summers.  Cheryl can help when work is not insane.  Good way to get hours.

Action Items:  Figure out archiving method 

2nd Tuesday meeting: All of maintenance will meet.  4th Monday: each team determines how best to use time.  DIY.

E.g. communication to save cardboard and small plastic (yogurt, cottage cheese) cups before linseed oil party.

DIY team: 

Stucco paint target dates:  June/July 2024 (need it to be hot and dry)

Common house repairs and paint + major stucco repairs (spalling, cracks > 1/4" on all units).  $4700 to paint CH.  Leaves $10K for repairs and add'l painting. 

Gutters on n side of walk will all be replaced in summer 2024 (date tbd).  No need to clean. 

But gutters on south side of walkway should be cleaned late May.

• Prerequisite for stucco painting, gutter replacement.  So if any other units are going to be painted in addition to CH, we need to replace gutters first.  Windows on CH should also be caulked (exterior).  
• window cleaning not required but should still be done.

Water softener - Linda has volunteered to give hers to the Common House.  Pros: Prolongs life of swamp cooler, refrigerator, washers, dishwasher.  Con: Cant use spigots on outside of CH to water lawns, trees, etc because of salt.  $25/month max for salt but will be offset by increased longevity of all appliances.