Management minutes Jan 17, 2023

Topics: 

Tuesday January 17, 2023, 6:00-8:00 p.m.

Present: Scott, Kay (notes), Ben, Jorge, Cheryl, Coleen, Vicky 7:45

Action Items

Cheryl will check with Linda that she has implemented increases in monthly autopay fees.

Ben will update the auto deposit to the reserve.

Cheryl will pay snow-plow and set up auto-pay using wasatchcommons@gmail.com. Cheryl will give Jorge the Spark card.

Ben removed himself and added Jorge to the management google groups.  Cheryl and Kay are owners.  Might swap Cheryl for Coleen.

Vicky will watch for invoice from Cohousing USA and request time on ACM to describe partner benefits and institute log-in.

Coleen will update the Management members and officers on Department of Commerce and HOA Registry.

Jorge

Website

Beth has created webpages wasatchcommons.com, pulling material from the site Kay did years ago, wasatchcommonscohousing.org.  Beth would be interested in putting her site on wasatchcommons.org;  Kay owns the URL  but never got the wccohousing site moved over to that name. There's an old website through the university econ website; we might ask Hans to take it down.

Welcome New Member

Reviewed duties of Management in CCR. Explain to Jorge what Management does.  Fiduciary, pay the bills.  Trying to hand off maintenance. We welcome ideas for process improvement.  We don't have the power that the board does in a "normal" condo; many decisions go to the full community.

Officer Elections

Cheryl to be President.  Jorge to be Treasurer.  Kay to be Secretary.

We should have the books audited.  This is NOT a reflection on our confidence in Linda's work, just Best Practice. Linda has said this is her last year doing it, so we will need to find someone, probably hire, and have them work with Linda for a few months.

Create an inventory on the wiki.  This is something we could delegate to the Project Management Committee if/when it gets set up.

Partnership

Vicky wants to be sure the cohousing partnership gets paid.  The contact is Laurie Lauer.  Cohousing USA started something called the Cohousing Institute, which is how we will access the videos they do. Everyone can have their own log-in.  Be one spot where all communities that are partners can interact and share information. 

The Management folder on the wiki is accessible only by people tagged as management.