October 1, 2022 Management
Topics:
Meeting minutes, Wasatch Commons Condominium Association Management Committee
Wednesday, October 1, 2022, 6:00-8:00 p.m.
Present:
Note-Taker:
Decisions:
Action Items
Kay will remind Mary she has a green light to have Scott Dixon do tree work.
Gutter cleaning party this weekend.
Vinnie will research fridges and ice makers.
Ben will transfer money from reserve money market to UFirst checking to cover payment on deck roofs.
Coleen will research playground equipment.
Reserve Analysis
Changes requested. Include tree work in reserve so it is steadily funded. Instead of the operating budget, deposit to reserve will be increased, so it's a wash.
The last study left out the underdeck membrane roof. Still need to add cost of replacing swamp coolers. Currently not included, replacing dumpster enclosures. Currently included, oiling trestlewood beams. Replacing solar panels.
Do we plan on replacing all the solar panels? Currently have a lot(!) more electrical production than we use. Likely to have more electric vehicles and more electric appliances, but enough to use all of it? $374K in 30 years. Decision: Include replacement of east carport panels but not west carport panels.
Need to consider whether we will want to replace swamp coolers with heat pumps or air conditioning.
They are recommending that increase reserve deposits more than double. It would be 80% of our entire operating budget.
Current study estimating 12 years life on parking lots. Eccles told us last year that if we stick to a maintenance schedule we may get 20 years. Adjust reserve estimate to twenty years.
Vinnie is donating a washer and dryer, so we won't need to buy them. Electrolux, which is a European model. Model discontinued but parts still available. Vinnie recommends that we get extras of certain parts like latches while they are still available.
Estimate of fridge life was three years; needs replacing now (in new year).
Extend estimate for replacing carpets to 2025.
Extend estimate for replacing furnaces and hot water heater to 2025. Get furnaces and water heaters serviced. Clean combustion chamber. Scott will have his contact service the furnaces.
Mitigation work ijn kitchen still hasn't been invoiced. Mitigation work was supposed to include taking down light fixtures and repainting entire ceiling, which didn't happen (cobweb proof).
Fridge
Vinnie will source a new fridge. Asking about what specs we need. Multiple people agree we need an ice maker; could get a separate ice maker. Models that will fit the space (48" wide) well are in the neighborhood of $9 grand. Smaller will be cheaper. Commercial is $10 grand. Need to consider how much ventilation space the fridge needs. Glass shelves will be easier to keep clean since spills are confined to a single shelf.
Budget
Nine committees submitted budget requests.
- Parents want to work on south playground. North playground doesn't work well for larger kids. Look into commercial quality. Should be part of the reserve.
- Budget request to move gate of dog run to other end to make getting lawn mower in/out easier.
- Celebrations $400
- North field ~ $400.
- Safety & Security. Want an AED. Eight cameras for walkway (may be controversial). $5K for "phase one fire mitigation"(?).
- $500 dining room refresh.
- Welcoming $150
No requests (yet) for cohousing partnership, training or retreat, mediation. Fire pit.