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10/13/2026 Joint Maintenance/Landscaping meeting

Present: Cheryl, Michael, Starla, Coleman, Lila, Christy (note taker)

 

Maintenance

  • Vendor work:
    • Stucco status
      • work is weather dependent, but plan to start on 10/26 for unit #3 - will take about 2 days, then move to CH
    • Spots on unit #17 that need inspection/repair
    Superior Gutters has a new owner (Austin) - whatold thisowners meansnot forresponsive usin 2026; new owner (Austin) very communicative 
      Austin says we should have gutter guards (we were told not to by last owner); will talk more when he comes on site Electric Drain inspection / hydrojet cleaning postponed due to Unit #3 real estate listing- Cheryl talk with Amy about when it can happen CH Hobart repair
        Service call is $500 ICost thinkto we'llreplace? Refurbished one to replace? If we can't repair, do we have to have a commercial dishwasher or can we replace with residential for less money? Starla will investigate these questions Wastewater drain inspection/cleaning wait until 2027 to do wastewaterwhen drainwe inspection/cleaningmoney in budget Parking Lot Crack Sealing(?)Sealing
          2 bids, 3rd company only works in during the summer will need to coordinate moving cars out of the parking lots - with paper and electronic notifications need management approval to pursue, then Michael will schedule a date Updated bid/feedback re: walkway leveling
            Top Dog bid - would only level sunken bricks - $15,000 - unclear how not creating more/other hazards
              Bid for whole walkway - $35,000 could break up over 3-4 years with lowest traffic areas last should not have to do this again because most settling should have occurred already Coleman will call for another bid Review Vertex roofing feedback
                estimated most roofs have 8-12 years left Many swamp coolers do not have an overflow water hose attached and running to the gutter to avoid any excessive overflow of water damage on the roof/shingles - owners are responsible for this either themselves or whomever services the swamp cooler in the spring; bring hose in when winterizing Some swamp coolers have tar around the legs for protection on entry points, preventing wood rot to the OSB beneath the shingles.  Others have none - who fixes this? CC& Rs call out holes in roof by solar panels as owner's responsibility and everything else is HOA responsibility, but does that include this?
                  Discussion of who is responsible and how to enforce if it's owners, problems if it doesn't get done DIY projects:
                  • Common House doors/locks - for bathroom/bedroom - Coleman can do or ask Thomas if he can take on
                  • Common House kitchen faucet + reconfigure shelves: Winter project?project - Coleman can do or ask Thomas if he can take on
                  • Common House laundry room faucet is very leaky. If weWe have budget $$ we shouldto get a new one and replace it.
                    • Cheryl will order
                    Need volunteer to replace Deck cleaning
                      Unit #1 remains to be done, wait until new tenant is in Linseed oil application
                        CH is done All but Unit 6 still need to be done Post on Discord that dry weather is coming Thurs-Sunday
                        Need to remove steel wool in Starla, Kerry and Lynda's unit Gutter cleaning (?)- cleaning party after the leaves have fallen Cost savings vs risk matrix: How much DIY stuff can we do safely. (Brief introduction of this idea)

                        Maintenancey but also Landscapey stuff

                        • Bids for Unit 19 grading/drainage
                          • Landform - NE & NW corners of house build french drains
                          Finegrade -NE & NW corners of house build french drains, plus a pop up; also bringing in soil to the north of the patio
                            Christy suggests not adding soil but using wood chips to help water infiltration, prevent erosion, keep dust down Tree and fence issue on north side of property; getting bids for survey
                              property line is unclear 
                              Cheryl is working on bids for survey connect with neighbors on other side of fence to see if they want to share of cost Laraine knows many of the neighbors and can help with communication Previously buried/hidden manholes in front of Unit 16 (Lynda) and Unit 3 (Amy/Chelsea)
                                used metal detector to locate 2 manholes, one has been oncovered how to keep them clear in the future  - winter project cleaning bid has been excepted for 2026  need to determine when Unit 3 manhole can be located

                                Landscaping / Tree Pruning / @Farmette

                                • Tree Pruning work party post-mortem:
                                  • Do we need more tools?tools - loppers
                                  Thoughts? Should we budget to rent wood chipper multiple times next year? Monthly?
                                    Kellie thinks it's too expensive What about renting a trailer? @Christy C 's convo w/ Andonis: What they got done, what's left, what to anticipate next visit - need some more short work parties for north side Does Farmette need help prepping for winter? Do we need a work party? How do we map/track trees that need supplemental winter watering. How do we organize this? @Kellie H will donate 3 filbert shrubs if we decide where we want them Potential ACM topic - Can we have a larger community conversation about our landscaped spaces - native plants, food producing, places for people 

                                    LAST BUT NOT LEAST: ICheryl willis needworking help from several people coming up withon mid-cycle reserve analysis revisions,revisions but there's no way we'll have time for this tomorrow. But- Christy, Coleman, Michael, and Kellie I'llwill probablybe needneeded for feedback - one group meeting for folks to relygive heavilyinput onbefore youthe forend feedback.of the year