10/13/2026 Joint Maintenance/Landscaping meeting

Present: Cheryl, Michael, Starla, Coleman, Lila, Christy (note taker)

Maintenance

• Vendor work:
  • Stucco status
    • work is weather dependent, but plan to start on 10/26 for unit #3 - will take about 2 days, then move to CH
    • Spots on unit #17 that need inspection/repair
  • Superior Gutters has a new owner (Austin) - old owners not responsive in 2026; new owner (Austin) very communicative 
    • Austin says we should have gutter guards (we were told not to by last owner); will talk more when he comes on site
  • Electric Drain inspection / hydrojet cleaning postponed due to Unit #3 real estate listing- Cheryl talk with Amy about when it can happen
  • CH Hobart repair
    • Service call is $500
    • Cost to replace?
    • Refurbished one to replace?
    • If we can't repair, do we have to have a commercial dishwasher or can we replace with residential for less money?
    • Starla will investigate these questions
  • Wastewater drain inspection/cleaning wait until 2027 to do when we money in budget
  • Parking Lot Crack Sealing
    • 2 bids, 3rd company only works in during the summer
    • will need to coordinate moving cars out of the parking lots - with paper and electronic notifications
    • need management approval to pursue, then Michael will schedule a date
  • Updated bid/feedback re: walkway leveling
    • Top Dog bid - would only level sunken bricks - $15,000 - unclear how not creating more/other hazards
      • Bid for whole walkway - $35,000
      • could break up over 3-4 years with lowest traffic areas last
      • should not have to do this again because most settling should have occurred already
    • Coleman will call for another bid
  • Review Vertex roofing feedback
    • estimated most roofs have 8-12 years left
    • Many swamp coolers do not have an overflow water hose attached and running to the gutter to avoid any excessive overflow of water damage on the roof/shingles - owners are responsible for this either themselves or whomever services the swamp cooler in the spring; bring hose in when winterizing
    • Some swamp coolers have tar around the legs for protection on entry points, preventing wood rot to the OSB beneath the shingles.  Others have none - who fixes this? CC& Rs call out holes in roof by solar panels as owner's responsibility and everything else is HOA responsibility, but does that include this?
      • Discussion of who is responsible and how to enforce if it's owners, problems if it doesn't get done
• DIY projects:
  • Common House doors/locks - for bathroom/bedroom - Coleman can do or ask Thomas if he can take on
  • Common House kitchen faucet + reconfigure shelves: Winter project - Coleman can do or ask Thomas if he can take on
  • Common House laundry room faucet is very leaky. We have budget $$ to get a new one and replace it.
    • Cheryl will order
    • Need volunteer to replace
  • Deck cleaning
    • Unit #1 remains to be done, wait until new tenant is in
  • Linseed oil application
    • CH is done
    • All but Unit 6 still need to be done
    • Post on Discord that dry weather is coming Thurs-Sunday
      
    • Need to remove steel wool in Starla, Kerry and Lynda's unit
  • Gutter cleaning - cleaning party after the leaves have fallen
  • Cost savings vs risk matrix: How much DIY stuff can we do safely. (Brief introduction of this idea)

Maintenancey but also Landscapey stuff

• Bids for Unit 19 grading/drainage
  • Landform - NE & NW corners of house build french drains
  • Finegrade -NE & NW corners of house build french drains, plus a pop up; also bringing in soil to the north of the patio
    • Christy suggests not adding soil but using wood chips to help water infiltration, prevent erosion, keep dust down
• Tree and fence issue on north side of property; getting bids for survey
  • property line is unclear 
    
  • Cheryl is working on bids for survey
  • connect with neighbors on other side of fence to see if they want to share of cost
  • Laraine knows many of the neighbors and can help with communication
• Previously buried/hidden manholes in front of Unit 16 (Lynda) and Unit 3 (Amy/Chelsea)
  • used metal detector to locate 2 manholes, one has been oncovered
  • how to keep them clear in the future  - winter project
  • cleaning bid has been excepted for 2026 
  • need to determine when Unit 3 manhole can be located

Landscaping / Tree Pruning / @Farmette

• Tree Pruning work party post-mortem:
  • Do we need more tools - loppers
  • Thoughts?
• Should we budget to rent wood chipper multiple times next year? Monthly?
  • Kellie thinks it's too expensive
  • What about renting a trailer?
• @Christy C 's convo w/ Andonis: What they got done, what's left, what to anticipate next visit - need some more short work parties for north side
• Does Farmette need help prepping for winter? Do we need a work party?
• How do we map/track trees that need supplemental winter watering. How do we organize this?
• @Kellie H will donate 3 filbert shrubs if we decide where we want them
• Potential ACM topic - Can we have a larger community conversation about our landscaped spaces - native plants, food producing, places for people 

LAST BUT NOT LEAST: Cheryl is working on mid-cycle reserve analysis revisions - Christy, Coleman, Michael, and Kellie will be needed for feedback - one group meeting for folks to give input before the end of the year