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Maintenance Minutes: December 9, 2024

Attendees: Cheryl, Mike, Michael, Stephen, Alex, Ben, Kellie

Agenda:

  1. Importance of Maintenance Committee
      • Extend lifespan of WaCoHo property: furnaces, washers, dryers, building exterior, etcetc.
        • maintenance is generally cheaper than replacement
      • Prevent (eliminate?) insurance claims.
        • Insurance is for accidents & expected things. Maintenance shows we're being responsible and working to minimize opportunity for accidents. Need pathways to be safe, trees to be taken care of. Insurers are not kind benefactors. 
      • Keep HOA fees down
        • Insurance claims count against us, cause increased rates. Get enough claims and we become uninsurable. 
      • Safety
        • Prior play structure was an insurance liability specifically brought up by our insurance agent.
        • Pavers and walkway have sunk over time, revealing the metal strip that is a tripping hazard.hazard
    WaCoHo Maintenance Tracker Show and Tell :Tell: HERE
    • Important to document what was done & when. 
    • Stephen volunteered to take on updating the tracker.
    • A lot of maintenance has been poorly tracked, but we're trying to do better.
        • Community Wiki
            • Maintenance Meeting Minutes
            • Preferred Vendors (needs to be updated.  I'll let you know when I've added info)
            • WaCoHo Sites page > Maintenance Work Form (do you want to keep this active?)
            • Requests entered here populate a tab on the Maintenance Tracker Spreadsheet
  2. What is the maintenance history of our buildings?  Do we have good records? 

    (Answer: No, but we're working on it)

  3. Do we have documented recent work done that's currently under warranty? 

    (Answer: Also no.  And I'll try to address that soon.)

  4. What are the known maintenance/repair issues needing to be resolved?
        • Roof Doctor coming tomorrow to investigate 3 issues
        • Building/structural issue in Units 1 and 15 causing water damage in Units 2 and 17
        • Walkway is a tripping hazard
        • We're behind on some scheduled maintenance on Tracker
        • Stucco
        • Little stuff around the community:  Dumpster enclosure in east lot, cinderblock wall east of workshop

Questions?

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