Maintenance Minutes: December 9, 2024

Attendees: Cheryl, Mike, Michael, Stephen, Alex, Ben, Kellie

Importance of Maintenance Committee

• • Extend lifespan of WaCoHo property: furnaces, washers, dryers, building exterior, etc.
    • maintenance is generally cheaper than replacement
  • Prevent (eliminate?) insurance claims.
    • Insurance is for accidents & expected things. Maintenance shows we're being responsible and working to minimize opportunity for accidents. Need pathways to be safe, trees to be taken care of. Insurers are not kind benefactors. 
  • Keep HOA fees down
    • Insurance claims count against us, cause increased rates. Get enough claims and we become uninsurable. 
  • Safety
    • Prior play structure was an insurance liability specifically brought up by our insurance agent.
    • Pavers and walkway have sunk over time, revealing the metal strip that is a tripping hazard

WaCoHo Maintenance Tracker Show and Tell: HERE

• Important to document what was done & when. 
• Stephen volunteered to take on updating the tracker.
• A lot of maintenance has been poorly tracked, but we're trying to do better.

Other important links, sites, etc

• • Community Wiki
    • Maintenance Meeting Minutes
    • Preferred Vendors (needs to be updated.  I'll let you know when I've added info)
    • WaCoHo Sites page > Maintenance Work Form (do you want to keep this active?)
    • Requests entered here populate a tab on the Maintenance Tracker Spreadsheet

What is the maintenance history of our buildings?  Do we have good records? 

(Answer: No, but we're working on it)

Do we have documented recent work done that's currently under warranty? 

(Answer: Also no.  And I'll try to address that soon.)

What are the known maintenance/repair issues needing to be resolved?

• • Roof Doctor coming tomorrow to investigate 3 issues
  • Building/structural issue in Units 1 and 15 causing water damage in Units 2 and 17
  • Walkway is a tripping hazard
  • We're behind on some scheduled maintenance on Tracker
  • Stucco
  • Little stuff around the community:  Dumpster enclosure in east lot, cinderblock wall east of workshop1

Questions?