ACM Planning Committee Minutes July 6, 2025

Note Taker: Ben

Date/time: July 6, 2025, 7 pm

Location: common house

Attendees: Ben, Kerry, Lynda, Emily, Cheryl, Joe, Lila

The last ACM was pluses and deltas about the community email. Went well overall. Some confusion about the next steps.

Landscaping work in preparation for stucco painting next year:

Stucco work over 2-3 years
Landscaping prep is estimated at ~$25k if the contractor does it.
Can we save money by doing as much as possible ourselves?
The community needs to know what will happen.
Maintenance and Landscaping will need to work together to decide what we can do ourselves, timing, communicating with the community, etc.
We’ll keep this in mind for an upcoming ACM soon/this year

Tech Night for signups:

Ben to send updated proposal to ACM Planning Committee members (Lynda, Kerry, Emily, Lila, Joe, Cheryl) to ask for feedback by Wednesday
- if no major revisions are needed, Ben to send an announcement email on Thursday stating:
  - we will be presenting the attached proposal for consensus at the August 24 ACM
  - We encourage everyone to sign up for Discord and try it out ahead of the August ACM. We will have discord signup help sessions in the common house July 12, July 15, July 26, and at the July 27 ACM.
the July 20th ACM planning meeting will be used to solidly our process for the consensus