Draft Agenda Template
ACM Planning Committee (DRAFT)
Group commitment: We are meeting to plan the upcoming ACM, not to solve or discuss issues that are proposed topics for the meeting. We aim to have a brief productive meeting, delegating more time intensive action items to members of the group as needed.
|
Time |
Duration |
Topic |
|
—- |
— |
Commence: Assign ‘timekeeper*’ for the meeting, and ‘secretary*’ |
|
7:15 |
15 mins |
Listen: Consider proposed topics. This is a time for active listening, ask for clarifications if needed but refrain from making comments assessing any of the topics. a) Review suggested ACM topics submitted online / in the ‘storage bin*’ (timekeeper will read these aloud) b) Hear from any community members in attendance about their suggested ACM topic |
|
7:15 |
10 mins |
Assess: This is a time to make judgements on what’s a good ACM topic, and what we’d recommend be resolved outside of ACM. Round Robin: We will go around the group, with each member expressing a) what topic(s) they think should be prioritized on the next agenda b) flagging any suggested topics they think should be resolved outside of an ACM Secretary will note these comments to gauge what the group is leaning towards. |
|
7:35 |
10 mins |
Consense: Vote is led by the secretary based on notes of previous discussion. Two rounds of votes will be conducted: 1) For the next agenda’s topic – topic(s) with the most votes will be marked, and communicated to the meeting’s facilitators in ranked order. The group may also discuss making a recommendation for the meeting to focus on just one big issue, or to include multiple smaller issues. 2) For what topics should be addressed outside of ACM – vote on any topic flagged in round robin. (If the group decides a suggested topic should be handled outside of ACM, designate a volunteer to follow up with the community member who proposed the topic). |
|
7:45 |
15 mins |
Special Topics: final few minutes for the group to handle any special topic that may come up |
|
8:00 |
— |
Closing: As a group, we commit to closing the meeting at 8pm to be respectful of any attendees with Monday morning commitments. |
*timekeeper is designated to keep the group on track for an 8pm closing
*secretary is designated to take meeting minutes and conduct voting
*storage bin is a system we will be implementing to keep track of topics (example: If more topics are proposed for a specific ACM than we can talk about, we’ll put the undiscussed items in a queue to be considered for future ACM discussion)
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