ACM Minutes, April 8, 2026

ACM Minutes
April 8, 2026
In attendance: Lynda, Joe, Michael, Kay, Sarah, Cheryl, Kerry, Scott, Ben, Laraine, Kellie 

Announcements
-    Sunday, April 12 there will be a celebration of life from 1–5 pm in honor of Rebecca, Lynda’s daughter-in-law 
-    Laraine is still struggling to catch the pesky black stray cat, but has a trap that has trapped a skunk and Nala 

Pay or Play Process Changes
-    Current pay or play system was established by consensus in 2012, but there hasn’t been a consistent reporting system
-    New system will be by unit rather than individually
-    Spreadsheet will be used to tabulate reporting and hours easier
-    Please start logging hours for April, by the fifth of May 
-    Can report as you go or all at once at the end
-    No longer a paper form available
-    Work hours can be carried over to pay or play, but these need to be reported using the form
-    If a bill is necessary, it will come from wasatchcommons@gmail.com, and can be paid by check or Venmo
-    Laraine asks when/where the text description of this will be available to consult; Ben says that the policy is on the Wiki under Consensed Proposals (can also be located by using the search bar, and these minutes will be posted to Discord
-    Reminders will be posted on Discord, and an event on the calendar to report 
-    Reporting form has been revised to reflect the reporting by unit rather than individually
-    Spreadsheet compiling the data is also available to review, and is linked on the Community Directory, which can be located via Discord under the Links channel
-    Lynda asks whether a list of potential pay or play tasks is available; Ben, Kellie, and Cheryl state that they will work on compiling and sharing this
-    Kellie asks if the unit reporting basis remains connected to the number of adult residents in a unit; Ben answers that yes, and this information is on the spreadsheet
-    Ben notes that even if a unit is unoccupied, at least one adult’s worth of pay or play hours are still required

WaCoHo Master Insurance Policy Update
SEE DETAILED INFORMATION ON PDF COMPILED BY CHERYL, WHICH WILL BE APPENDED TO THESE MINUTES ON DISCORD
-    Insurance had been through American Family for roughly a decade, but they left the HOA insurance market, and we went with State Farm for a new policy
-    We requested an identical policy, but State Farm left off Ordinance and Law Coverage A, which is required in order for units to qualify for Fannie Mae / Freddie Mac backed mortgages 
-    Adding this coverage will add $952 per month to our insurance cost
-    About $37000 in operating fund, and Management feels we can cover this additional cost for this year from the operating fund
-    Ordinance and Law insurance has to do with major damage to one of our structures, covering the additional cost of reconstructing according to current building codes rather than the codes that were in place when it was originally constructed
o    Coverage A – undamaged portion of a damaged building
o    Coverage B – demolition cost of remaining undamaged portion of a building that must be demolished to reconstruct
o    Coverage C – bringing reconstruction up to code 
-    Lack of this coverage can make houses be categorized as “unsafe” according to Fannie Mae and Freddie Mac
-    Recent climate change related disasters impacting HOA communities have made this formerly less-enforced requirement more firmly enforced
-    The three coverages work together to enable reconstruction of damaged buildings
-    Ben clarifies some details of the master policy—deductible is $25000, meaning the policy is truly for catastrophic losses, in which Ordinance and Law coverage is a crucial element