Maintenance Minutes : September 12, 2024

Topics: gutter install status, deck roof membrane replacement, deck doors, handyman contact, common house drywall repair bid, brick walkway, cleaning CH dryer duct, workshop organization/tool storage

Attendees: Cheryl, Vinnie, Michael, Jorge, Robin, Kerry

Action Items:

• Vinnie to notify community once Superior confirms date to do units 3/4 + south facing deck gutters
• #TeamDeck begins deck dismantling the week of 9/16
• Cheryl to reach out to door install/repair companies
• Cheryl to get referrals, insurance info, etc from Brooks
• Vinnie and Jorge to remove drywall from Unit 19 to prepare for anchor bolt testing
• Cheryl to follow up with vendor to confirm estimate for walkway leveling
• Cheryl to request ACM topic for workshop/garage usage

Gutter installation status:  Superior is sending people out the week of 9/16 for units 3 and 4 + back decks of south-facing gutters.  Date TBD; Vinnie asked Superior to schedule any other day but Friday per the request of Amy and Chelsea.  Dates will be sent to community as soon as we know.

Deck roof membrane replacement (Units 1, 5, 11, 15, 23, 25):  Roof Doctor is planning to come out the first week of October.  Chris said they can likely complete all 6 decks in 2-3 days max.

• Prerequisite:  We need to dismantle decks so existing roof membrane is fully exposed.
• So far, Michael, Jorge, Vinnie, Emily, CheryI are on #TeamDeck - we definitely welcome additional help!  We will coordinate a time to start the week of 9/16.  Probably start with units 23 and 25 because they are the most easily accessible.  Good starting point to figure out what we're doing.
  

Deck doors: Doors frames leading to deck on Units 1 and 15 are faulty and causing water damage to units below.   Cheryl is reaching out to door install companies to get bids, scope the work. Question: will we have to have new doors if frame is replaced or can existing doors be used?  Cheryl will ask door companies.

New handyman contact(?):  Brooks Holmes is a handyman who was recently advertising on Next Door app looking for business.  Cheryl and Vinnie talked to him a couple of weeks ago.  No major projects in mind for him; just vetting handypeople who can help with stuff around WaCoHo.  Still being vetted - Cheryl to reach out and ask him for list of references, insurance, etc.

Potential job for Brooks (?):  Drywall repair in Common House above fireplace.  Brooks provided a bid for $465, Jorge's contact Hector Hernandez (fully vetted; known to be good with drywall repair) bid this at $954.

Anchor bolt testing on Unit 19:  Need to remove a 1'x 2' section of the drywall on the wall where the foundation cracking exists.  We need to decide where the testing needs to be done and remove drywall + remove base board on the east wall.  Vinnie says we can open the drywall ourselves.  Ben, Vinnie, and Jorge can team up on this; Jorge and Vinnie have the right tools to get this done.

Once anchor bolt testing is complete, we'll contact a handyman who specialized in drywall repair/patching to patch the wall.

Fall/winter activity: Common House dryer duct cleaning:  Makes sense for members who use dryers to clean dryer ducts.  Cheryl, Michael, and Emily will make a plan of attack.

Walkway leveling should be added to reserves.  Recent swag estimate came in at $30,000.  Cheryl to reach out to vendor to a) get better estimate based on measurements; not just eyeballing and b) see if we can break this project up over a few years.   Ben will check how much is currently allocated in reserves.

Question:  Instead of leveling pavers, can we do concrete?  Answer: yes but it will be much more expensive.  Vinnie approximates $7.50/sq foot for concrete.   When we level the pavers leading to Common House, ask for metal "containers" to prevent the pavers from shifting.

Workshop organization / Tool Storage:  At future ACM we need to discuss usage of workshop and garage and agree of a change of practice on how it's utilized.  Maintenance and landscaping teams are much more active now than they have been in recent years.  Storage and organization of community tools and workspace needs to be prioritized to allow these teams to be efficient.  This will benefit the community in that it will allow these teams do do more jobs ourselves instead of hiring everything out.  Unit owners should also be able to do their own personal DIY projects in these spaces, so we just need to figure out how to communicate amongst each other.

We also need to find away to lock up/secure high cost tools and tools that can to harm to people or property if not used properly.