2/21/26 END: replace one hvac filter and dryer vent

In attendance: Coleman, Cheryl, Michael A, Kellie (notes)

Action items update:

  -Ceiling fan bids: Coleman sent his bid from granularity for four ceiling fans ($3750 for parts and labor) and Ben is pursuing more bids. (note: maintenance members also examined the CH main kitchen sink to see if part of the cupboards could be cut out for a faucet with a detachable hose. Determined it is possible to make room for it)

-Kj replaced hvac filter in the workshop (in the area above where the lawn mowers are). The filter size is 14x25x1, there are more in the cubby hole of the second floor of the CH. Since the workshop furnace runs less often, it seems like changing the filter once every three months is adequate. 

-Cheryl spoke with management about installing 4 ceiling fans-- three in the common house dining room and one for the upstairs CH bedroom. 

-Tall black lights in the parking lots: Coleman has not had a chance to trouble shoot the non working lights (by the west berm, by the west trash enclosure, and by the mailroom door). Coleman just needs to go out when the working lights are on and make sure the non-working lights are getting power. All bulbs have been replaced. Controls for the tall blacks light timers are in the inner office. There is also an issue with dimness for the carport bulbs in both carports, need to clean debris out of them to make sure it's not dirt blocking the lights. 

Unit 19 drainage: Kellie will connect Laraine and Cheryl to continue to drainage project and getting bids. 

ACM presentation: Michael A is giving a presentation at ACM tomorrow 2/22 about looking for signs of water infiltration in their unit. He will also discuss stucco and how to identify weaknesses in the stucco that makes it less waterproof. Go over common problem areas of water leakage including deck doors and components, sliding doors, swamp cooler mounts, etc. 

HVAC filters: good news! New furnace came with a service contract to change filters, so only one filter needs to be changed by us. 

Stucco painting and repair next steps:

    Coleman spoke with two stucco companies, TJ Construction and Go Plastering: they both tried to deter Coleman from patch the coleman and instead replace the stucco "panels" with a type of stucco that is more suited to the weather in SLC.They gave us an estimate of $2k to replace one panel, but replacing multiple could be less expensive.  Go Plastering mentioned that could run into major problems where stucco has separated from the sips panel, indicating water intrusion or some serious issue. Since they wouldn't know the extent of an issue in advance, it wouldn't be included in the bid and would have to be estimated as they encounter it on the job.  TJ Construction said we didn't need to paint, and that may come with its own set of issues (it impedes the ability of the water to evaporate from the stucco as it is meant to do). Also got feedback that some of the issues with cracking is more cosmetic than structural, and that we don't need wholesale replacement. Unclear how we can prevent cosmetic cracks from growing into larger problems (sealant?). If we are not painting stucco then we will need to bid fascia replacements separately, since Top Dog's stucco painting included fascia painting and repair. 

Coleman recommends we treat the worst panels first and then go from there. 

What are next steps? We have gotten almost seven bids over the course of the stucco project, and we know that units 22/24/26

Go plastering gave a bid of $4600 for 22/24/26 but it's possible we are missing a zero there. Coleman recommends we go with TJ Construction, who gave him a bid in parts. Coleman will colate a bid for the whole unit.

Decision: Move forward on repair of stucco for units 22/24/26, and we will work on getting an overview. Go with TJ construction's bid

Action Item: Coleman will get the completed bid from TJ construction to present to management. 

Fascia/wood rot: 

   Need to identify key areas where wood fascia could be replaced with bent aluminum fascia. Replacing all wood fascia with bent aluminum is too expensive, but should we bother painting the wood ones? The gutters were all replaced fairly recently and they wouldn't have installed new gutters on compromised boards, so those are likely fine.  Areas of south-facing fascia on mostly single story units are among the worst problems, and unit 19 also has major issues. 

Decided to replace bent aluminum on the worst sections. 

Next steps: We (community/ maintenance) need to identify the worst wood fascia portions that need to be replaced. 

Action Item: Cheryl will talk to Chris about risks with bent aluminum fascia 

Decision: next meeting do a "walking meeting" and evaluate both the worst stucco and fascia boards that need to be replaced. 

NEXT MEETING: Sunday, March 15 at 2pm. Will be a walking meeting to evaluate stucco and fascia (record it so it's easier to take notes?)