Guidelines for Vendor Payments

1. As a general rule, management expects to be billed after the completion of work. Bills should be sent to wasatchcommons@gmail.com (and have the vendor cc yourself if you do not have access to the management gmail account). 
2. To ensure prompt payment, print the invoice after it is received and put it in the management internal mail folder along with a Payment Request Form (attached). 
   • Does the vendor accept credit card payments for no additional fee? If so, we should pay using the community credit card. Arrange with the treasurer to have the bill paid using the credit card.
   • If the vendor charges an additional fee for credit card payments, we should pay by check. The bookkeeper will cut a check once the invoice and Payment Request Form have been received.

If you are managing a project, YOU are responsible to understand the vendor's payment policies ahead of time. If the vendor requires same-day payment, you MUST arrange this ahead of time with the management committee and with the bookkeeper and ensure you or someone else is on hand to verify that the work was done properly before the vendor is paid.

You are also responsible to either arrange with the treasurer to have the bill paid using the community credit card or submit a payment request and ensure a check is mailed and sent. You must see the project through until the bill is paid.