Management Committee minutes, Tuesday, December 3, 2024

Topics: status of unit 4, decks on #11 and #26, Cheryl's unit, gutter cleaning

Present:  Ben, Thomas, Cheryl, Vicky, Jorge, Laura & Amelie until 7:30?, Mike W 7:15-8:00

Action Items

• Ben will call C&W Premier Insurance. 
• Ben will send out pay or play emails.
• Ben will get an estimate for cleaning gutters.
• Cheryl will call Chris at Roof Doctor to get them to look at #11 and #26. Unsealed spot on 11, leak on #26, flashing where gutter covers were removed. Let Mary know when they will come.
• Cheryl will ask the door company to guesstimate what fraction the door itself is of the frame + door's cost.
• Kerry will try to get a third bid on the doors.

Unit 4

Asked Thomas for a check-in on the status of his family's unit. We'd love to see someone living there, preferably them. Management might be willing to waive the requirement to live in a unit before renting it out.

Thomas and Isabel want to stay involved in the community, and owning a unit makes that easier. They've got challenges using up some of their bandwidth and don't really know what they are going to do about the house yet. 

Decks, Unit 26 & 11

Mike wants to notify us of a potential issue with his unit:  The downstairs door started becoming difficult to open and close last winter.  Got a little better in warmer weather. The person from Roof Doctor suggested there might be a leak around the flashing that is causing the door to swell. Mike silicone caulked the top part. 

Roof Doctor gave us an estimate to replace the caps on several units.

Mike W has one last board to attach, which requires drilling through metal, and would love to have Roof Doctor's help if they are coming out for other reasons.

On #11, there's a spot where the white cover over the deck membrane isn't sealed against the side and will let in water or insects.  The white cover isn't loose enough to sit against what's under on the west/door side rather than . The stringer boards may need to be angled at the bottom at that end so they don't press it down.  Brooks was concerned that there isn't a lot of board to cut off without the metal at the end of the stringer putting pressure on the white cover.

Does the flashing need to be fixed where the gutter guards were removed? They just cut it off.

Cheryl's unit

Cheryl is having an open house for her unit.

Please let Mary know when Chris is coming so she doesn't need to stay home every day.  She wants to be present when he comes. Asked Mike to have Roof Doctor look at it and get a diagnosis and an estimate.

Cheryl  needs to turn over the Venmo account and the community phone. She will give it to Jorge for now so he can check the account.

Gutter Cleaning

The leaves are off the trees and precipitation is increasing, so time to get the upper gutters.  Get bids from Superior and SLC Window Washing (did it December 2022, $900, ph 801-205-7123, Dustin Wilson).  Ben emailed Dustin.

Book-Keeper

Rachel will come to ACM (or possibly zoom) on January 26, basically so everyone knows who she is. Put her at the beginning of the agenda. We should have the actuals before the Annual Meeting January 8.

CDs matured last Friday, currently $44K in operating.  Ben can pay the amount due on the card, $13,492.69. (The card gets reported to Ben's credit score, and "high credit utilization".) The auto-payment is the full balance when the statement closes, typically the 18th or 19th of the month.

We have two quotes for replacing the door frames on #1 and #15.  Per the CCR the door is the responsibility of the owner, and we need to figure out how we are dividing the cost. OTOH the door wouldn't need to be replaced if the frame wasn't being replaced; can't replace the frame without replacing the door.  Quote about $3,500 each; depending on what the door itself costs, might be possible for the owner to pay the association for the door off slowly.

Insurance

Beehive want confirmation from Justin there's no short-rate cancellation fee. He got it and passed it along. They think they can get us quotes by the Annual Meeting but not significantly before. The deductible is per event rather than per building or per unit. Beehive is a broker rather than an insurance company.

Emailed 1/5/2024.