Minutes, Management Tuesday, November 21, 2023

Topics: book-keeping, reserve, budget, maintenance

Present: Cheryl, Vinnie, Kerry, Kay (notes), Mary 7:30. Jorge has guests & Scott is sick. 

7:00-8:00 p.m.

Action Items

Vinnie will try removing the hose from Carol's bib with pliers and WD-40, and if not successful cut it.

Vinnie will get Hannah & Steve #9 the form for auto-pay.

Cheryl will check if she has anything actually in writing from Gardner saying they would pay for the repairs.

Work to get dead branch above west parking lot down.

Follow-Ups

Book-keeping.  QuickBooks charges 1% for automatic payments, which adds up to ~$1K for a $100,000 annual budget.  Vinnie says there's a way to set things up so we don't have that charge.

Reserve.  Vinnie wants the rest of Management to look over the changes in the reserve, to catch anything he's missing.

Budget.  Vinnie has got requests from most of the committees (or confirmation of a zero request).  Waiting for Landscaping;  Cheryl texted Kellie to ask if she is working on it.

Unit Transfers.  Received #9 transfer fee and two months' fees. 

Kerry Jo has given Myste notice for December 1.  Vinnie found some websites with info on landlord and tenant law, which Cheryl will forward to K.J.

Attorney. Haven't heard from the attorney with his responses.  Need to schedule a community meeting to educate residents about increase in deductible and its effect on individual policies.

Maintenance.  The hose is still attached at Carol's unit. It seems to be corroded on.

Cheryl is still having trouble getting hold of Gardner.

Refer the task of putting root-killer down drains to Landscaping or Maintenance. 

Bricks along path need re-leveling or raising to height of sidewalk and metal edge.  Instead of a huge job that gets put off, it might work better to pick one section to do each year as part of annual maintenance.  Prioritize.  What is most uneven, and what needs to be most even, e.g., near the common house where there is the most foot-traffic and guests.

Emailed 11/26/2023.