Management Minutes, 02-03-2026

Management Minutes, February 3, 2026

In attendance: Ben, Michael, Cheryl, Sarah, Kerry

Bookkeeping updates

-    Communicating/categorizing receipts/charges “growing pains”
-    Water meter bills aren’t associated with particular meters, and bookkeeper needs this information, so Ben will work on this
-    Gas bill is the same issue, but workshop is on an account we don’t have access to; Ben is working on resolution of this so that monthly account 
-    Paper checks should be scanned in addition to being mobile deposited to MACU because MACU doesn’t allow you to view the photo you take to mobile deposit

Confirmation on donations/taxes 
-    Should be non-taxable if it is a donation, so check from unit 2 should be specified as a donation 

Received tax doc from Canyon View 
-    Should be scanned and sent to tax people 

Received check for Unit #8 HOA fee 
-    Will need to be scanned and sent to MACU through app 

Need to check file folder 
-    Kerry has been checking this on a regular basis 

ACMs schedule/topics update 2/11, 2/22, 3/11 
-    First half on Wednesday 2/11 will be with parents committee 
-    Second half on Wednesday 2/11 will be pre-proposal discussion of adopting Discord after our six-month trial period; asking for consensus on 2/22 

Lock box keys 
-    Have one for Michael; still need one for Sarah 

Cheryl’s possible project for her unit 
-    Cheryl would like to install a non-permanent bicycle shelter in the Limited Common Area on the back of her unit; currently pavers and may need to 

Common House ceiling fans 
-    Granularity submitted a bid for three ceiling fans in the dining area, totaling $3000 
-    Granularity also submitted a bid for a ceiling fan in the upstairs bedroom, totaling $750
-    CH committee budget is substantially lower than this, assuming a community member would be able to install (Mike Wason was comfortable installing it, for example)

Action Items
-    Ben will follow up about Part A Law and Ordinance coverage with State Farm
-    Ben will get Cheryl access to MACU Online 
-    Ben will continue to work on gas meter access
-    Cheryl will continue working on reimbursement / card charges Google Forms to collect that information