Management Minutes, 05-19-2026

Management Meeting, May 19, 2026
In attendance: Michael, Cheryl, Ben, Kerry 

Alex’s weatherization project 
-    Ben has concluded based on the description of work received via email that as long as this doesn’t create any new holes in the exterior of the building, management permission isn’t required 
Ben will follow up with Alex about this

Unit 24 gutter repair
-    Superior Gutter has not been responsive to Cheryl’s inquiries regarding repairs, so could reach out to Roof Doctor about doing this repair 
-    Kerry inquires whether having another vendor do repairs would void the warranty (Superior’s warranty was for five years on material and workmanship from September 2024)
-    Cost will be passed on to unit owners once quote is in from Superior Gutter

Roof Doctor
-    Cheryl has scheduled an inspection of fascia and select roofs; more to come on this when she hears back; Unit 24 gutter will be added to the list for this

Arborist
-    Christy mentioned that trees around the community are contacting stucco and roofs; She has inquired with an arborist about what to do
-    Christy has also contacted two other arborists for quotes on the same work
-    Quote from first arborist was $3200 per day, with 1-3 days expected work span, 10% discount during winter
-    Presently, trees are not reserve expenses, but are operating costs, usually coming out of landscaping budget, which for 2026 is $5000
-    Cheryl asks whether it’s worth revisiting the trees as a reserve expense 
-    Kerry mentions the tree next to her unit which regularly strikes her kitchen window and other surfaces 
-    December 2022 management minutes summarize the debate around moving trees to reserves; essentially the concern was whether the costs were predictable or reliable, and that a budget line item for trees would be a better approach

Bookkeeping / Steady Co reports review 
-    Kerry feels that we should review the statements as a management committee 
-    Cheryl has been more specific about allocation of costs 
-    One concern is the splitting of insurance costs to itemize earthquake coverage; Ben proposes a proportional splitting of monthly premium
-    Review of statements will happen in management committee meetings starting in June 

Pay or Play 
-    Invoices will be sent out to those who didn’t report their April hours (5 out of 26 units) 
Kerry and Ben will work on getting out Pay or Play invoices for April 

Insurance update 
-    Ben has scheduled an email to be sent tomorrow at 8 AM to State Farm following up about the additional coverage 

Units 1 & 6 to become rentals 
-    Starting in July both of these units will become rentals. What’s needed from unit owners? 
-    Ben recalls that unit owners will need to include participation requirements for adult residents in their leases, and we will need a copy of their leases
-    Cheryl would like to compile all the text in CC&Rs to send to unit owners who will be renting their units
-    Ben suggests a “management letter to renters” similar to the letter for buyers that goes out upon 
-    Unit 25 will add two additional required hours for their adult resident (Everett Bucker) 
-    Cheryl will also look into condo law and add any relevant information to the letter 

Wasatch Commons Condo Association ThermWise Rebates Submission 
-    How/where do we get a W9 form that they need to process the rebate? 
-    $300 per furnace (2) and $100 per thermostat (3) 

HOA Ombudsman training 
-    State of Utah’s HOA Ombudsman office willing to provide training about specific concerns, and will only do this for a group of unit owners, not individuals
-    What do we want them to cover? Cheryl has a list based on her contact with the office last week but if there is anything else, we will have a thread on Discord about it
-    Would this just be a training for us on Management or for everyone in the community? Kerry feels that just management is appropriate, but our meetings are technically open to any community members