Management Minutes, 03-17-2026

Management Minutes, March 17, 2026

In attendance: Ben, Michael, Cheryl, Kerry, Sarah

Insurance-related action items from last meeting

-    Ben found out that maximum for medical coverage liability under State Farm is $10,000, which we already have; no additional amount can be added 
-    Ben has confirmed that we have law and ordinance Coverage B and C, but not law and ordinance Coverage A 
-    Management members feel that a community discussion is necessary to add this coverage; Kerry suggests April 8 ACM for this discussion 
-    It seems based on initial research that Fannie Mae-backed mortgages require Coverage A 
-    A revised 2026 budget will be prepared for discussion of adding coverage A 
-    Ben still working on gaining online access to the policy on State Farm 

ACM 4/8 to discuss Pay or Play

-    Ben will lead discussion of new Pay or Play system at this meeting

Taxes (including donations, room fees) 

-    Kerry has totaled up WaCoHo Donations for 2025, as follows:
o    Total CH guestroom donations: 1250 (220 board, 1030 misc) 
o    Total CH facility usage donations: 940 (600 board, 340 various events) 
o    Miscellaneous Donations: 1228 (lodging in homes-board) 
    300 (lodging in home-guest) 
    640 (Yard sales) 
    210 (dog care) 
    50 (Carol’s memorial tree)
-    Kerry would like to set up a meeting with the tax folks soon; Cheryl and Ben would like to join this meeting 
-    Possibility of offsetting donation income against depreciation of assets will be discussed at this meeting
-    Will also ask tax people if they need prior years’ tax returns 

Bookkeeping Updates

-    Ben initiated a transfer to the reserve account of $14k for the past three months, and recurring transfers of $4k also set up for future months
-    Ben added online access to MACU account; Cheryl needs to confirm
-    Kerry and Cheryl will get together regularly to touch base on bookkeeping, for accountability for Cheryl 
-    Kerry’s schedule has become more flexible and she will be able to follow up on things and stay on top of things 
-    “DoubleHQ” portal to access reports from bookkeepers will need to be set up directly with Steady Co folks 
-    Ben recommends that if Kerry and Cheryl are meeting regularly to keep things up and answer bookkeeper questions, that will be sufficient 
-    Cheryl will inquire with Steady Co about an appropriate amount to carry in operating fund

Closed Topic